BYLAWS OF MCCRACKEN COUNTY INFORMATION NETWORK (MCNET) Revised and Adopted 7/28/16
MISSION STATEMENT The mission of the McCracken County Information Network (MCNET) is to support and improve the library and information profession through networking, professional development, and service to the community.
GOALS Promote reading, resource sharing, information literacy, and professional development in the field of librarianship. Serve the community at large through outreach and literacy-based service projects. Communicate effectively through monthly meetings, social media, email, and the MCNET website. ARTICLE I: MEMBERSHIP
Section 1 - Scope Membership in MCNET shall be open to all librarians willing to commit to the policies and objectives of the network. Membership voting privileges equal one vote per member.
Section 2 – Criteria Interested parties should fill out a membership application. Each applicant shall, in the opinion of the majority, represent an appropriate institution or system that can make appropriate contributions to and benefit from MCNET. Each applicant agrees to adhere to MCNET’s bylaws and other regulations and policies adopted by the members. Noncompliance with such bylaws or regulations and policies shall be grounds for expulsion from MCNET.
Section 3 – Membership Fee Members will be assessed an annual membership fee, payable on or before August 31. The treasurer shall notify members who are in arrears to determine whether membership should be continued and/or make payment arrangements.
Section 4 - Withdrawing from MCNET Any member may withdraw at any time. Membership fees are nonrefundable.
Section 5 - Voting A quorum shall consist of two-thirds of the membership present at designated meetings. Action may also be taken without a membership meeting if the unanimous consent of the members is obtained in writing, either in hard copy or by email. For informal business requiring quick response of the membership, the officers may conduct a telephone or email vote provided the voting responses/results are recorded in the following meeting minutes.
MCNET MEMBERSHIP APPLICATION
Name:
Job title:
Name of library/institution:
Address of library/institution:
Email:
Phone (work):
Phone (cell):
May we text you? Yes or No
Fax:
Library website:
Hours available to the public:
Clientele served:
Special collections:
Services offered to MCNET members:
I agree to comply with the MCNET membership criteria and the bylaws. Applicant signature _____________________________ Date _______________ Supervisor signature ____________________________ Date _______________ MCNET approval _______________________________ Date _______________
Section 1 A monthly meeting of members for the transaction of business shall be held at a time and place to be announced in writing to each member at least seven (7) days in advance of the meeting.
Section 2 – Executive Committee The executive committee (See Article III, Section 3) will meet annually to adopt the budget and as needed at a mutually agreeable time and place.
ARTICLE III: OFFICERS
Section 1 - Nominations Nominations for officers will be made at the May meeting. The election shall be by voice vote at the June meeting.
Section 2 - Offices The officers shall be president, vice-president, secretary, and treasurer. The officers shall be elected by the majority. The terms of the office shall be one year and shall coincide with MCNET’s operating year with the exception of the treasurer, who shall serve a three-year term. No officer shall hold more than one (1) office at a time. These officers shall perform the duties prescribed by these bylaws and by the parliamentary authority adopted by MCNET.
Section 3 – Executive Committee The executive committee shall be composed of the officers. The committee shall have general supervision of MCNET affairs and shall make recommendations. The executive committee shall be subject to the orders of the membership, and none of its acts shall conflict with membership action. The executive committee functions as the auditing committee (see Article VII, Section 2).
Section 3 – Duties President – call and preside over monthly and executive committee meetings. Spokesperson and contact for all MCNET events, both internal and community-wide. Co-signor of banking account, along with treasurer. Perform treasurer’s duties in treasurer’s absence.
Vice-president – preside over meetings in president’s absence. Oversee all committees, monitoring their progress and making recommendations. Assist president in all matters as requested.
Treasurer – prepare and balance budget, make deposits, purchase and pay bills, collect dues, notify members in arrears and make payment arrangements/verify memberships. Report account balances at monthly meetings.
Secretary – take, prepare, and distribute all meeting minutes. Take attendance at meetings. Send reminders and correspondence to members as requested. Write letters on behalf of organization as requested. Read all received correspondence at meetings. Maintain membership directory. Keep record of standing committees.
ARTICLE IV: OPERATING YEAR
All of the operations and activities of MCNET shall coincide with the federal fiscal year (July 1 – June 30).
ARTICLE V: AMENDMENT OF BYLAWS
These bylaws will be reviewed annually by the bylaws committee and can be amended at any membership meeting by unanimous vote of the voting representatives, provided that the amendment has been submitted to the membership in writing at least seven (7) days prior to the meeting.
ARTICLE VI: PARLIAMENTARY AUTHORITY
The rules contained in the latest edition of Robert’s Rules of Order shall govern in all cases to which they are applicable and in which they are inconsistent with these bylaws and any special rules of order MCNET may adopt.
ARTICLE VII: COMMITTEES
Section 1 - Nominations & Criteria Nominations for committees will be made at the May meeting. All committees (with the exception of the Auditing Committee) will be comprised of at least two and no more than four members, and will be nominated by majority vote. Members may serve on two (2) committees at the same time. Election shall be by voice vote at the June meeting, following election of officers. Terms are one year. All committees should keep records of activities and procedures within their committee that may be passed on to future members to assist them in their duties.
Section 2 – Duties Auditing Committee – comprised of executive committee. The auditing committee provides oversight of the financial reporting process, the auditing process, the system of internal controls, and compliance with laws and regulations of local municipalities and the IRS.
Bylaws Committee – responsible for the annual review and recommended revisions of existing bylaws for committee approval. Revise and distribute bylaws after approved by committee. Provide documentation of all proposed changes and versions to president.
Communication Committee – Send out welcome letters to new members, post messages on social media sites including Facebook and Twitter, and create and maintain MCNET website.
Conference Committee – Organize/plan the annual MCNET conference in conjunction with the executive committee.
Executive Committee – President, Vice President, Treasurer, and Secretary (see Article III, Section 3)
Membership Committee – recruit new members through various avenues, keep membership directory updated, and get contact information corrections to secretary.
Service Committee – recommend service projects to group, and, once adopted, plan dates and details of service projects.
Social Committee – recommend and plan social activities, including restaurant scheduling and reservations for meetings after president establishes dates and times.